General journal excel template

When dealing with journals that have a lot of data lines, the best way to manage it is by opening the journal lines in Excel. Dynamics 365 Finance and Operations (D365 FO) provides this functionality, which is incredibly useful. However, frequently, the standard templates need adjustments to meet specific business requirements.Let us take the example of working with the General Journal. I need to load lines containing the main account, financial dimensions, and the offset account along with its financial dimension. The issue here is that the standard template only includes the main account without financial dimensions and the offset account without financial dimensions, as seen in the picture.The first step is to navigate to Organization Administration -> Setup -> Office Integration -> Document Templates. To ensure we are working with the correct template, the best approach is to check the entity name from the "select template" window or from the opened Excel file. Once we identify the template, we download it. In the Excel file using the Excel add-in, we click on "Design," and in the table of Journal Lines, we click the "Edit" button.In the "Select Files" area, we add two new fields: AccountDisplayValue-Account and OffsetAccountDisplayValue-Offset account. We can adjust their position using the arrows. After making these changes, we save the template and return to Organization Administration -> Setup -> Office Integration -> Document Templates.Most importantly is to save this template but with the same Template name, Template display name and Template description and format, as the previous one. If you provide a different template name, then the system wouldn't be able to recognize that this template is for General journal lines.As for this example ledgerJournalLineEntryTemplate.xlxs.Here, we choose to delete the previous template, then press "New," and upload the modified template we just created.This is how our new Excel template looks like:If we want the template to be specific to a particular company, during the upload, we specify the company:I hope you find this article helpful. If you have any questions or suggestions, please feel free to reach out to us. If you like this article, let us know!

Symptom Following fields are missing from excel upload template (Upload General Journal Entries app) in CE2102:3 standard fields: Tax Jurisdiction(TXJCD), Profit Center(PRCTR), WBS Element(PS_POSID) and Customized fields. EnvironmentSAP S/4HANA Cloud Public Edition 2102Reproducing the IssueDownload the template from app Upload General Journal Entries, you will see that 3 standard fields: Tax Jurisdiction(TXJCD), Profit Center(PRCTR), WBS Element(PS_POSID) and Customized fields are not listed in the line items.Cause1. Standard fields: TXJCD, PRCTR, PS_POSIDThese fields are hidden in CE2011 and removed from default by wrongly assuming these fields are not commonly used. 2. Customized fieldsThis is caused by incompatible framework code change.Resolution The issue will be fixed in the release CE2105. Before that, please add back these fields manually or use the old correct template as workarounds.Sorry for any inconvenience that may have caused by the issue.Keywords Upload General Journal Entries, F2548, Tax Jurisdiction, TXJCD, Profit Center, PRCTR, WBS Element, PS_POSID, missing, Customized fields, template , KBA , FI-FIO-GL-TRA , Transaction Apps , FI-FIO-GL-TRA-2CL , Transaction Apps (Public Cloud) , Problem Product SAP S/4HANA Cloud 2102

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Search The SAP ConsultantJournal entry upload in S4Hana using Fiori app.One of the common requirements that we come across in projects is the requirement to upload journal entries using excel templates. We normally propose third party tools such as ZOption, Winshuttle or a custom development to satisfy this requirement. Each of these third party tools come with their own strengths and weaknesses and importantly license fees to use them. A custom development comes with the cost related to design, development and maintenance.With S4Hana, SAP has given a standard solution to upload journal entries using Fiori apps. I'm going to talk about this standard solution in S4Hana on this post. There is no need for any customizations except the installation of the Fiori app to make use of this standard functionality.Please click on the images to enlarge them.Step 1We need to install the app F2548 - Upload journal entries. Step 2Once the app is installed launch it using the Fiori launch pad.Step 3Click on the "Download Template" link on the lower right corner of the app. This will give the option to download the journal entry template using Excel or CSV formats. I have selected the excel format for the purpose of this post. Save the template on the desired location.Step 4Once the template is downloaded, we can populate it with the required journal entry or entries. Following options are provided with the solution.1. Data elements are validated when the entry is posted. This solution doesn't provide field drop downs on excel template for input fields like some third party tools such as ZOption do.2. Multiple journal entries can be loaded by adding multiple header records on the same upload file.3. Ledger specific postings can be loaded by populating the ledger group on header.Step 5Once the file is prepared, load it using the upload option available on the Fiori app. Selecting the file will load it into the staging area but the entry is not posted as part of this step.Step 6Click on "Post" option located on the bottom right corner of the app. System will display the accounting document numbers once posted.Any data errors will be displayed using the posting log. Log can be seen by clicking on "Show Log" option located on bottom right corner of the app. We can fix the errors on upload template and reload it by updating the "Batch ID" field on the upload file with the "Batch ID" provided as part of the original load.I hope this post is helpful to you guys. Please do let me know your feedback.

General Journals are used to post information into the general ledger and other accounts. The General Journal is also used to post cost allocations and other adjustments to the accounts.General Journals have three layers: templates, batches, and lines. These layers help you in the process of creating and posting journal entries. It also helps you track all postings.The General Journal is also used to entering information into recurring journals, which is used when a company needs to allocate recurring entry lines.In addition, General Journals enable you to reverse and correct incorrect entries, when necessary.Journal OverviewGeneral journals are used to enter data into general ledger accounts and other accounts, such as customers, vendors, and banks.The journal entry system has three layers: Journal templates Journal batches Journal linesJournals are used for different types or groups of entries and can be applied to other application areas, such as: Sales Purchase Cash Receipts Payment Fixed AssetEach journal type is set up with its own journal template. Use the journal template to provide the basic journal structure and to specify default information for all batches.There are several standard general journal templates set up in the application areas and cover the most common routines that are used in the program, and in all these journal templates, entries can be posted to general ledger, customer, vendor, and fixed asset accounts. Some standard templates are also automatically setup with a default batch.To access the General Journal Templates page: In the Search field, type General Journal Templates and select